Administrative Assistant Jobs in Cambridge 2024 – Apply Now

The City of Cambridge is a thriving and heterogeneous community that accommodates residents of various national, ethnic, religious, and racial backgrounds. Devoted to the diversity of our city, we endeavor to establish an environment at work that mirrors the community that we are entrusted to serve.

Additionally, the municipality is extremely dedicated to fostering an atmosphere where every employee is treated fairly and is encouraged to participate. Our objective is to recruit, cultivate, and promote individuals who uphold the principles of antiracism, diversity, equity, and inclusion (ADEI). We are fully dedicated to integrating ADEI best practices and tenets into every facet of our operations.

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About Department of Human Services programs:

For the benefit of Cambridge residents, the Department of Human Service Programs (DHSP) develops and coordinates services that improve their quality of life. Motivated by the demands of the community’s inhabitants, DHSP offers comprehensive services and initiatives that affect nearly every sector of the municipality: from pre-schoolers to senior citizens, destitute families to school-aged children, non-profit organizations to local employers.

ABOUT THE ROLE:

The Administrative Assistant shall furnish the Cambridge Recreation Division with daily administrative support. The Administrative Assistant collaborates with other DHSP and community programs and reports to the Division Head for Recreation.

Essential Duties and Responsibilities:

• Assist in the efficient operation of the Cambridge Recreation Division’s daily administration, including but not limited to:
  • Monitoring all Recreation expenditures and performing a monthly reconciliation
  • procuring materials
  • Contract construction
  • handling of invoices
  • managing outgoing and inbound email
  • preserving the storage of documents (GDrive and/or SharePoint).
  • Cooperate with allies in recreation
• Provide support for data management.
• Create documents, such as correspondence, by utilizing communication templates.
• Perform special events and initiatives under the supervision of the Recreation Director and managers.
• Assist with the onboarding and recruiting procedures for new employees.
• Establish and uphold a centralized calendar that records special events and recreational activities.
• Participate actively in the Race and Equity Initiative of the Department.
• Collaborate with the communications staff of the DHSP in order to promote recreation programs.
• Assist with the distribution of checks as required; collect and submit timesheets for weekly payroll operations; maintain an accurate active payroll list for seasonal part-time employees.
• Maintain an inventory of facility and office supplies for the Gold Star Pool Recreation Office.
• Participate in a range of events, committees, and meetings with internal and external stakeholders, as the Recreation Director instructs.
• Coordinate the delivery and procurement of equipment for facilities, programs, and events.
• Assist Recreation with front desk duties at various locations, such as answering phones, assisting with visitor greetings and point-of-sale systems, managing reservations, and addressing public inquiries.

To facilitate the performance of critical functions by individuals with disabilities, reasonable accommodations may be implemented.

Minimum Requirements:

Experience and Education

• A minimum of three years of administrative and/or athletic experience is required.
• Working knowledge of diverse populations.

Knowledge, Skills, and Abilities

• Solid interpersonal and communication abilities.
• Exceptional attention to detail and organizational abilities.
• Independent worker capable of adjusting to the demands of a fast-paced workplace.
• Like the community it serves, the workforce of the City of Cambridge is diverse. Candidates must possess the capacity to collaborate and engage in fruitful exchanges with collectives and individuals representing a wide range of ideologies, identities, cultures, and backgrounds.

Physical requirements, working conditions, work flexibility and accommodation:

• Capacity to lift a minimum of thirty pounds.
• Proficient in using a computer.
• Capability to operate in outdoor, aquatic, and office environments.
• A willingness to labor on weekends and evenings.
• To facilitate the performance of critical job functions by qualified individuals with disabilities, reasonable accommodations shall be made.

Required Documents:

The following documents must be uploaded in order to finalize your application:

• Resume
• Cover Letter

Benefits of Administrative Assistant Jobs in Cambridge:

• Transferable Skills: Administrative assistants acquire a variety of skills, such as office administration, communication, organization, time management, and computer proficiency. These abilities are essential and transferable to a variety of positions and industries.
• Job Protection: Administrative assistants are indispensable team members in the majority of businesses. As a result, there is a consistent demand for competent professionals in these positions.
• Comparable Remuneration: Administrative assistants typically receive competitive compensation packages that include benefits such as health insurance, retirement programs, and paid time off, although salaries can vary based on location and industry.
• Profession Advancement: Administrative assistant positions can serve as a stepping stone to more advanced positions in office management, executive assistance, and other disciplines such as human resources, project management, and event management.
• Networking Possibilities: Administrative assistants interact with coworkers, clients, and higher-level professionals, giving them abundant opportunities to expand their professional networks, which can be advantageous for future career advancement.
• Diverse Industries: Administrative assistant positions exist in virtually every industry, allowing you to choose an environment that aligns with your interests and career objectives.
• Problem Resolution: Administrative assistants are frequently required to solve problems, make decisions, and deal with unforeseen circumstances, which can improve their problem-solving and critical-thinking skills.
• Contribution to productivity: Administrative assistants play a crucial role in streamlining operations, managing schedules, and ensuring the seamless operation of the office. Their contributions can increase productivity and efficiency.
• Educational Opportunities: In this position, you may have the opportunity to learn about the organization’s products, services, and processes, thereby gaining a deeper understanding of how the business operates.
• Work-life equilibrium: Numerous administrative assistant positions offer regular hours and a predictable work schedule, which contribute to a healthy work-life balance.
• Persona Development: Administrative assistants can develop greater self-assurance, adaptability, and a sense of professionalism over time, thereby enhancing their personal development and career prospects.
• Responsibility Variety: Administrative assistants often have a broad range of responsibilities, from managing calendars and handling correspondence to organizing meetings and maintaining records. This variety can keep the work engaging and fascinating.
• The ability to adapt: Some administrative assistant positions provide flexibility in terms of work location (remote or in-office) and working arrangements, which can be advantageous for those who value work-life balance.

For More Info:

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